Optimise your meetings management
From venue sourcing to policy control, we help streamline your entire meetings programme - saving time, improving oversight and boosting impact.
Control costs
We help you unlock savings through preferred rates, strategic venue sourcing and data-led planning, turning every meeting into a better investment.
Drive policy compliance
We build and support meeting policies, workflows and booking controls that ensure consistency, drive compliance and reduce maverick activity across your organisation.
Reduce risk
We make meetings low-risk and high-control. Standardised contracts, attendee tracking, and built-in budget controls help you stay compliant, avoid surprises, and reduce risk from start to finish.
Insight and reporting
We capture and consolidate your meetings data to help you make informed decisions, optimise future activity and demonstrate the ROI of meetings.
Empowering Burges Salmon with MeetingsPro
It was a bespoke request and Clarity met the challenge and was hugely supportive to meeting Burges Salmon needs.
80%
Online adoption increased from fully offline to 52% shortly after launch, and currently stands at 80%.
2 sessions
These sessions walked them through the online group accommodation process within MeetingsPro.
Choosing the right meetings management technology depends on your organisation's specific needs. Consider factors such as the platform's ease of use, integration capabilities with your existing systems, cost, customer support, and the range of features offered. Look for a solution that offers comprehensive tools for planning, booking, and managing meetings, such as MeetingsPro, which provides a seamless experience from start to finish.
The ROI of using MeetingsPro can be significant, as the platform helps to reduce costs, improve efficiency, and provide better visibility into meeting-related spend. By centralising and streamlining the meetings management process, companies can achieve measurable improvements in both financial and operational performance.
Strategic Meetings Management (SMM) is the systematic approach to managing an organisation’s meeting activities, including spend, volume, suppliers, and standards, to ensure they align with the company’s broader strategic goals. It’s similar to travel management but specifically focused on meetings. SMM provides organisations with greater visibility, control, and cost efficiency by centralising the planning and management of meetings. This approach streamlines tasks such as venue sourcing and contract management, while also mitigating risks and improving ROI. Implementing SMM helps organisations optimise their meeting processes and achieve their business objectives.
Implementing MeetingsPro involves several key steps: assessing your organisation’s needs, configuring the platform to match your processes, training users, and integrating with existing systems. Our team supports you through each stage, ensuring a smooth transition and effective adoption of the new system. This process ensures that your company can quickly start benefiting from the efficiencies and cost savings that MeetingsPro offers.
MeetingsPro helps reduce costs by offering tools to track and manage spending, negotiate better rates with suppliers, and eliminate inefficiencies in the planning process. The platform’s data-driven approach allows companies to make informed decisions that optimise their budget while maintaining high-quality meetings.
Frequently asked questions
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