The Role of Travel Management Companies in Business Travel

In today’s world, business travel plays a vital role in connecting companies with clients, partners, and opportunities around the world. However, organising and managing corporate travel can be a complex and time-consuming task.

This is where Travel Management Companies (TMCs) like us, step in to provide invaluable support. Our role is to streamline the travel process and ensure efficiency, cost-effectiveness, and traveller satisfaction. Here’s how we do it…

Need Expertise and Industry Knowledge?

That is our thing! One of the primary advantages of partnering with a Travel Management Company is gaining access to their extensive expertise and industry knowledge. TMCs specialise in managing business travel and staying up-to-date with the latest trends, technologies, and regulations.

At Clarity, our experienced team of professionals understand the nitty-gritty of travel planning, from visa requirements to airline negotiations, we can ensure that businesses can rely on our expertise to optimise their travel arrangements.

Find out more about our business travel services here.

Cost Savings and Negotiating Power

Sometimes it’s not just about what you know, it’s all about who you know! Travel Management Companies often have established relationships with airlines, hotels, and other travel suppliers, enabling them to negotiate discounted rates and favourable terms. By leveraging their buying power, TMCs can often secure better prices and added value, resulting in significant cost savings for businesses.

Here at Clarity, we are all about cost-saving opportunities! Our Go2Book online business travel booking system features the best and most diverse range of global content available. With Go2Book, you will find no misleading fares or unreliable methods, just the best price, guaranteed.

We also have our Go2Insight system, meaning we have access to comprehensive data and reporting tools, allowing us to analyse travel expenses, identify cost-saving opportunities, and make data-driven decisions. 

Is Travel Policy Compliance Important?

Maintaining a strict travel policy is crucial for businesses to ensure consistency, control costs, and prioritise traveller safety. However, if you are unsure of rules and regulations, it can be pretty easy to not follow them correctly!

Travel Management Companies can assist in developing and implementing travel policies tailored to the specific needs of their clients and ensure that no rule-breaking is to be had!

At Clarity, we help businesses set guidelines for booking procedures, preferred suppliers and expense management. We can ensure compliance with travel policies, providing detailed reporting and analytics to track adherence, highlight areas for improvement, and drive policy compliance among travellers.

Traveller Support and Duty of Care

As we all know, travel can sometimes be unpredictable, with flight cancellations, delays, and emergencies that can disrupt travel plans and impact business operations. Travel Management Companies are vital in providing 24/7 traveller support, acting as a single point of contact for assistance. They can offer:

  • Emergency assistance services
  • Help with rebooking flights
  • Arrange alternative accommodations
  • Manage unforeseen situations

TMCs also prioritise duty of care, proactively monitoring travel disruptions, providing real-time updates, and ensuring the safety and well-being of travellers throughout their journey. 

As part of our market-leading technology, we have developed the Go2Track system. Go2Track is an advanced traveller tracking and risk management platform that gives your team access to essential features. With a user-friendly dashboard and map view, you can easily monitor traveller locations as and when necessary. The platform provides location reporting and global risk intelligence, helping travel managers stay connected with travellers during trips and respond quickly to emergencies.

Technology and Innovation

One of the main advantages of using a Travel Management Company for business travel is the technology they possess to streamline the process. As a market-leading Travel Management Company, Clarity is always developing technology and innovative solutions to enhance the travel experience and streamline processes.

From online booking tools and mobile apps to expense management systems and travel tracking platforms, we can provide access to cutting-edge technologies that simplify travel management. These tools empower travellers with self-service options, allow easy access to itineraries, enable expense tracking, and enhance communication between travellers and ourselves. 

How important are TMCs to streamline corporate travel?

Travel Management Companies have emerged as indispensable partners for businesses seeking to streamline their corporate travel. By combining expertise, cost savings, policy compliance, traveller support, and technological innovations, TMCs enable businesses to focus on their core operations while ensuring seamless and efficient travel experiences.

Whether simplifying the booking process, negotiating favourable rates, or providing emergency assistance, TMCs play a pivotal role in shaping successful business travel.

At Clarity, you will find all of your business travel needs in one place, delivered through seamless technology and supported by the brightest travel professionals. We work tirelessly to ensure that every aspect of your journey is covered and that your travel experience is exceptional.

Contact us today for all of your business travel needs.