Supercharge your strategic meetings management with MeetingsPro
Smarter meetings, simplified bookings, and strategic savings with MeetingsPro.
Article Contributors
In today's business world, meetings aren't just a calendar filler, they’re a strategic driver of productivity, collaboration and growth. But with rising costs, tighter policies and increasing demand for measurable outcomes, it’s never been more important to get a grip on your meetings programme. That’s where MeetingsPro, our strategic meetings management software, comes in.
Whether you're managing internal meetings, training sessions, or large-scale events, MeetingsPro gives you the visibility, control and data you need to make smarter decisions.
What is strategic meetings management?
Strategic meetings management (SMM) is the disciplined approach to managing all aspects of meetings and events, from sourcing and booking to reporting and compliance. It focuses on improving efficiency, reducing risk, and ensuring every meeting delivers on company objectives.
By using a meetings management platform like MeetingsPro, organisations can centralise meeting activity, drive cost savings, and access real-time data to optimise future decisions.
Why MeetingsPro?
Here’s how MeetingsPro powers smarter meetings and events management:
1. Centralised booking and live availability
Say goodbye to scattered spreadsheets and endless back-and-forth emails. With live venue availability, instant booking and a centralised dashboard, MeetingsPro makes it easy to manage everything in one place - helping you cut admin and boost productivity.
2. Data-led decision making
You can’t improve what you can’t see. MeetingsPro provides complete data visibility across your meetings programme, showing trends in spend, delegate numbers, location preferences and more. This allows you to set benchmarks, track ROI, and confidently report on performance.
3. Policy and compliance control
From approval flows to preferred suppliers, MeetingsPro keeps you compliant. Set your own booking rules and workflows to ensure that meetings align with your business policies - and avoid hidden costs or maverick spend.
4. Budget control and savings opportunities
Get a handle on your meetings spend. MeetingsPro lets you track budgets in real time and compare costs across suppliers, dates, and formats. Whether you're managing virtual, hybrid or face-to-face meetings, you’ll have the tools to identify value without compromising experience.
5. Simple delegate management
From invites to dietary needs, MeetingsPro supports seamless delegate management. Plus, with GDPR-compliant features built in, you can confidently manage personal data across your meetings programme.
6. Works hand-in-hand with travel
Because we know meetings often drive business travel, MeetingsPro integrates seamlessly with ClarityGo, our business travel platform. This ensures joined-up reporting, smoother experiences, and stronger programme oversight.
Ready to take control of your meetings?
If you're looking to improve efficiency, reduce spend and take a strategic approach to your meetings management, MeetingsPro is the tool for you. Whether you're a travel manager, procurement lead, or event coordinator, you'll find everything you need to streamline your programme and make data-driven decisions.
